Backed by
Combinator
Fill 10x more cancelled appointments
Fill 10x more cancelled appointments
Fill 10x more cancelled appointments
Nicole, your AI front office assistant, maintains your patient waitlist, listens for last minute cancellations, and calls & texts patients to fill vacancies.
Nicole, your AI front office assistant, maintains your patient waitlist, listens for last minute cancellations, and calls & texts patients to fill vacancies.
Nicole, your AI front office assistant, maintains your patient waitlist, listens for last minute cancellations, and calls & texts patients to fill vacancies.
14-day free trial
<5 mins setup
Human-like voices
IN PARTNERSHIP WITH
IN PARTNERSHIP WITH
%
Fill Rate
mins
Average Time to Fill an Appointment
hours
12
hours
Saved Per Week
x
More Filled Appointments
"Optimized waitlist backfilling and scheduling…
As Penciled matures, it could significantly reduce administrative burden, improve patient access, and streamline practice operations. The potential for this technology to transform appointment scheduling and enhance patient engagement is substantial. Looking forward to seeing how it develops at Pine Park and how it impacts healthcare delivery in the coming years.
George Khasin
CEO of Pine Park Health
As Penciled matures, it could significantly reduce administrative burden, improve patient access, and streamline practice operations. The potential for this technology to transform appointment scheduling and enhance patient engagement is substantial. Looking forward to seeing how it develops at Pine Park and how it impacts healthcare delivery in the coming years.
George Khasin
CEO of Pine Park Health
As Penciled matures, it could significantly reduce administrative burden, improve patient access, and streamline practice operations. The potential for this technology to transform appointment scheduling and enhance patient engagement is substantial. Looking forward to seeing how it develops at Pine Park and how it impacts healthcare delivery in the coming years.
George Khasin
CEO of Pine Park Health
We've been collaborating with Penciled to integrate AI technology into our physical therapy clinic. Recognizing the challenges patients face in accessing care, Penciled developed an innovative, clinic-specific solution to help us optimize waitlist backfilling and scheduling, ensuring our patients receive the care they need more efficiently. Throughout the process, the Penciled team has shown an unparalleled "can do" attitude and a relentless drive to make healthcare more tech-driven and efficient. We are excited to start implementing their technology into our practice.
Nicole Sabes
PT, DPT, Clinic Director at Renew Physical Therapy
We've been collaborating with Penciled to integrate AI technology into our physical therapy clinic. Recognizing the challenges patients face in accessing care, Penciled developed an innovative, clinic-specific solution to help us optimize waitlist backfilling and scheduling, ensuring our patients receive the care they need more efficiently. Throughout the process, the Penciled team has shown an unparalleled "can do" attitude and a relentless drive to make healthcare more tech-driven and efficient. We are excited to start implementing their technology into our practice.
Nicole Sabes
PT, DPT, Clinic Director at Renew Physical Therapy
We've been collaborating with Penciled to integrate AI technology into our physical therapy clinic. Recognizing the challenges patients face in accessing care, Penciled developed an innovative, clinic-specific solution to help us optimize waitlist backfilling and scheduling, ensuring our patients receive the care they need more efficiently. Throughout the process, the Penciled team has shown an unparalleled "can do" attitude and a relentless drive to make healthcare more tech-driven and efficient. We are excited to start implementing their technology into our practice.
Nicole Sabes
PT, DPT, Clinic Director at Renew Physical Therapy
Nicole generates revenue…
Eliminates provider downtime
Unfilled appointment waste provider time and hurt clinic bottom line.
I would like to know if I could secure an appointment with Dr. Robert for 9am tomorrow.
Absolutely, there’s an open slot for 9am tomorrow. Shall I book your appointment?
Sure, let me check the schedule to see if Dr. Robert is free for that time.
Hello Sam, this is Sue, from Dr. Robert’s office to assist with your appointment.
AI is checking schedule for availability
Voice call
02m:24s
Confirmed
Eliminates provider downtime
Unfilled appointment waste provider time and hurt clinic bottom line.
I would like to know if I could secure an appointment with Dr. Robert for 9am tomorrow.
Absolutely, there’s an open slot for 9am tomorrow. Shall I book your appointment?
Sure, let me check the schedule to see if Dr. Robert is free for that time.
Hello Sam, this is Sue, from Dr. Robert’s office to assist with your appointment.
AI is checking schedule for availability
Voice call
02m:24s
Confirmed
Eliminates provider downtime
Unfilled appointment waste provider time and hurt clinic bottom line.
I would like to know if I could secure an appointment with Dr. Robert for 9am tomorrow.
Absolutely, there’s an open slot for 9am tomorrow. Shall I book your appointment?
Sure, let me check the schedule to see if Dr. Robert is free for that time.
Hello Sam, this is Sue, from Dr. Robert’s office to assist with your appointment.
AI is checking schedule for availability
Voice call
02m:24s
Confirmed
Eliminates provider downtime
Unfilled appointment waste provider time and hurt clinic bottom line.
I would like to know if I could secure an appointment with Dr. Robert for 9am tomorrow.
Absolutely, there’s an open slot for 9am tomorrow. Shall I book your appointment?
Sure, let me check the schedule to see if Dr. Robert is free for that time.
Hello Sam, this is Sue, from Dr. Robert’s office to assist with your appointment.
AI is checking schedule for availability
Voice call
02m:24s
Confirmed
Allows you focus on what matters
Stop spending hours each day contacting patients on the waitlist. Nicole automates 100s of text and call per minute.
Nicole
Allows you focus on what matters
Stop spending hours each day contacting patients on the waitlist. Nicole automates 100s of text and call per minute.
Nicole
Allows you focus on what matters
Stop spending hours each day contacting patients on the waitlist. Nicole automates 100s of text and call per minute.
Nicole
Allows you focus on what matters
Stop spending hours each day contacting patients on the waitlist. Nicole automates 100s of text and call per minute.
Nicole
Fills cancelled appointments instantly
Nicole texts or calls 100s of waitlist patients at the same time.
Cancelled
PATIENTS (24 Persons)
Calling...
Texting
Texting
Texting
Nicole is accessing waitlist patients
Patient cancelled
Fills cancelled appointments instantly
Nicole texts or calls 100s of waitlist patients at the same time.
Cancelled
queue (24 Persons)
Calling...
Texting
Texting
Texting
NicoIe is accessing waitlist patients
Patient cancelled
Fills cancelled appointments instantly
Nicole texts or calls 100s of waitlist patients at the same time.
Cancelled
queue (24 Persons)
Calling...
Texting
Texting
Texting
NicoIe is accessing waitlist patients
Patient cancelled
Fills cancelled appointments instantly
Nicole texts or calls 100s of waitlist patients at the same time.
Cancelled
PATIENTS (24 Persons)
Calling...
Texting
Texting
Texting
Nicole is accessing waitlist patients
Patient cancelled
Case Study
Case Study
How Nicole generated $1.8k/week by filling last minute cancellations at Renew PT, SF
How Nicole generated $1.8k/week by filling last minute cancellations at Renew PT, SF
Read Case Study
Do more with Nicole
Ongoing calls:
Manuel Snr
01m:15s
Jacob Ishmal
04m:28s
Santos Marrie
04m:28s
Kyle Weidmann
04m:28s
Yohan Hamon
02m:28s
Ongoing calls:
Manuel Snr
01m:15s
Jacob Ishmal
04m:28s
Santos Marrie
04m:28s
Kyle Weidmann
04m:28s
Yohan Hamon
02m:28s
Ongoing calls:
Manuel Snr
01m:15s
Jacob Ishmal
04m:28s
Santos Marrie
04m:28s
Kyle Weidmann
04m:28s
Yohan Hamon
02m:28s
Call 10,000+ patients at once
Save time by calling thousands of patients at the same time.
Ní hǎo!
Hallo
안녕하세요
Bună ziua!
Hello,
Zdravstvuyte
Ahola
Bonjour!
привет
Merhaba
नमस्ते
Ní hǎo!
Hallo
안녕하세요
Bună ziua!
Hello,
Zdravstvuyte
Ahola
Bonjour!
привет
Merhaba
नमस्ते
Ní hǎo!
Hallo
안녕하세요
Bună ziua!
Hello,
Zdravstvuyte
Ahola
Bonjour!
привет
Merhaba
नमस्ते
Speaks multiple languages
Communicate with any patient in their own language.
Confirmed
Date and time
Monday
Apr 18,
12:30 PM
Appointment type
Confirmed
Date and time
Monday
Apr 18,
12:30 PM
Appointment type
Confirmed
Date and time
Monday
Apr 18,
12:30 PM
Appointment type
Book directly into your EHR
Automatically schedule, cancel, and retrieve appointments from your EHR.
Speak with Nicole
Still in doubt? Speak with Nicole for free
Still in doubt? Speak with Nicole for free
Nicole
Pricing
Pay $0 until it works
$
10
/ waitlist appointment filled
1,000 conversations
AI calling with no cap on call length
AI texting with manual override
Voicemail
Inbound call redirecting
Call transcripts and recordings
Post-processing data like call outcome, call status, action items
API access
HIPAA compliance
24/7 dedicated support with custom Slack channel
Priority feature requests
Custom prompts and agent responses
Get Started
Enterprise
Need custom setup or bulk pricing?
Contact Sales
All of your data is safe & secure.
Secure and protected
Continuous security monitoring powered by Vanta.
Latest blog post
Visit Blog
Support
FAQS
Can’t find the answer to your question? Feel free to reach out!
How long will the agent stay on the phone?
What happens if the patient goes off the script?
Can the agents text as well?
Do you connect with other EHRs?
What happens to the data after the call?
How long will the agent stay on the phone?
What happens if the patient goes off the script?
Can the agents text as well?
Do you connect with other EHRs?
What happens to the data after the call?
How long will the agent stay on the phone?
What happens if the patient goes off the script?
Can the agents text as well?
Do you connect with other EHRs?
What happens to the data after the call?
How long will the agent stay on the phone?
What happens if the patient goes off the script?
Can the agents text as well?
Do you connect with other EHRs?
What happens to the data after the call?
Start rescuing lost appointment slots due to late cancellations
Save valuable resources, and improve patient engagement with AI voice agent that sound human.
14-day free trial
<5 mins setup
Human-like voices